The rules are available as a PDF document (68KB) and are reproduced below.

Association Rules 2009/2010

1 Title

The Association shall be called the Didcot and District Table Tennis Association (D.D.T.T.A).

2 Affiliations

D.D.T.T.A. shall be affiliated to the English Table Tennis Association Limited (E.T.T.A.) and abide by the Rules and Regulations of E.T.T.A., decisions of General Meetings and of the National Council and E.T.T.A. Approved Laws of Table Tennis. D.D.T.T.A. shall be affiliated to Oxfordshire Table Tennis Association (O.T.T.A). Any league run by D.D.T.T.A. shall be known as the Didcot & District Table Tennis League.

3 Objects

The objects of the Association shall be:
(a) To encourage and raise the standards of table tennis in Didcot and district;
(b) To promote and organise such annual championships as may be decided;
(c) To function without prejudice and without tolerating abuse.

4 Constitution of the Executive Committee

The policy of D.D.T.T.A., the management of its affairs and the administration of its rules and regulations shall be vested in an Executive Committee (EC). This shall consist of honorary officers, elected annually at the Annual General Meeting, and the Secretary of each affiliated club. The officers of the EC shall be the President of the League, League representative member to the E.T.T.A., Chairman, Vice-Chairman, General Secretary, Treasurer, Competitions Secretaries, Inter-town Secretary, Publicity Officer, Coaching Secretary, Rules Secretary, Fixture Secretary, County Representative, League Development Officer, Trophy Secretary, Schools Liaison Officer, Handbook Secretary, Welfare Officer, Website Administrator and Assistant Officers if these posts exist. The EC may co-opt additional officers as required. The members of the Association shall be its officers and registered players. A President, Vice President and Life Vice Presidents may be appointed by election at an AGM.

5 Meetings, Rule Changes & Voting

5.1 Annual General Meeting (AGM)

The AGM of D.D.T.T.A. shall be held not later than June 30 each year. At least 40 days’ notice shall be given. A minimum of nine members of the Association shall constitute a quorum. The date of the Pre-Season Meeting will be decided at the AGM.

5.2 Special General Meeting (SGM)

A SGM of D.D.T.T.A. shall be held whenever the EC think it expedient, or whenever twenty-five members (or one-tenth of the membership, whichever is the smaller) by individual demand in writing delivered to the General Secretary, so request. At least 14 days’ notice shall be given. A minimum of nine members of the Association shall constitute a quorum. Only business specified in the written demand shall be discussed at the meeting called in response to such a demand. Each member attending an SGM shall have one vote.

5.3 Executive Committee Meeting (ECM)

ECMs shall be held on the first Friday of every month of the playing season unless notified otherwise. A minimum of three EC members shall constitute a quorum. A club, whose secretary is not present at an ECM or will be present as an Officer, may nominate a club member to represent the club. This person will have a vote, but an officer who also represents his club on the EC is only allowed one vote. Any club which is not represented by its secretary or nominated representative at three consecutive ECM shall forfeit its right to vote on ECM motions. The club’s vote shall be reinstated once it has been represented at two consecutive meetings. No member of a Club may vote on any matter directly concerning that Club when it is involved in an appeal. Any other D.D.T.T.A. member may attend an ECM as an observer, and may be allowed to join discussion at the chairman's discretion, but will not be allowed to vote.

5.4 Pre-season Meeting (PSM)

5.4.1 - On the date set at the AGM, an ECM known as the Pre-Season Meeting shall be held. This will decide the league structure (the number of divisions and number of teams in each division) and the identity of the teams to be placed in each division for the coming season.

5.4.2 - At least 14 days before the PSM, D.D.T.T.A.-affiliated clubs shall provide the Fixture Secretary with the preferred division of each team they wish to enter into the League. The names of the captain and probable players should normally be declared for each team. The Fixture Secretary will provide suitable forms for this purpose.

5.4.3 - Within 7 days after the PSM, clubs shall provide the home night and the name and contact details of the captain for each team that has been accepted into the League. Subsequent changes to these details, or of the club secretary or venue, must be notified to the General Secretary who shall inform all club secretaries of the changes. Club secretaries must acknowledge receipt of such amendments within 7 days or be fined according to Rule 14.3. Fees payable to D.D.T.T.A. shall be set at the PSM. These are clubs’ affiliation fees and guarantee payments, and players’ registration fees.

5.4.5 - The PSM will determine the start and end dates of the season and allocate weeks for non-League competitions.

5.4.6 - The PSM will decide the criteria to be used to award trophies under Rule 13.6.

5.5 Late admission into the league

Teams may be admitted into the league up to one month after the League programme has started providing they can be suitably accommodated into the structure.

5.6 Changes to D.D.T.T.A. Rules

D.D.T.T.A. and League Rules may be altered only at AGMs or SGMs. All proposed amendments must be submitted to the General Secretary at least 28 days before the meeting, and will be sent to all Club Secretaries and EC members at least 14 days before the meeting. At the meeting, amendments to a proposal may only be accepted with the agreement of the proposer.

5.7 Voting

a) Voting at all meetings shall be restricted to members of the D.D.T.T.A. These shall be defined as registered members (see Rule 8) and officers of the EC (see Rule 4). Motions shall be decided on a majority of those voting with each eligible voter having one vote. The Chairman of a meeting shall have a normal vote and an additional casting vote if a vote is tied.
b) The General Secretary shall be empowered to solicit a vote on an issue that is time-sensitive by telephone or email stating a date and time by which responses are required. If the vote is tied or fewer than 50% of eligible voters have cast a vote at the deadline, the motion shall be lost but can be put again at a subsequent ECM if still relevant. Decisions reached in this way shall be reported at the next ECM and be subject to the normal appeals procedure.